| | Fraudulent and Misleading Marketing Motor carrier officials and new entrant applicants may receive fraudulent and misleading solicitations from service providers or third party administrators past phone, email, text, and United states Mail service. These businesses are able to go your company's information when y'all submit an application or update your data with the Federal Motor Carrier Safety Assistants (FMCSA) because your basic carrier information is publically available. For additional information on this topic, please access the following link: https://www.fmcsa.dot.gov/registration/fraudulent-and-misleading-marketing-new-fmcsa-applicants  Registration & Licensing Do I need a USDOT Number? If you operate a truck for business organization purposes with a gross vehicle weight rating (GVWR) or a truck and trailer with a gross combination vehicle weight rating (GCWR) of x,001 lbs. or more, you need a USDOT number. Annotation: Trucks used strictly for personal (non-business) or recreational use do non require a USDOT Number. Commonly asked questions and answers related to the requirements for obtaining a USDOT number. How do I determine my GVWR or GCWR? It is important to remember that your vehicle may or may not be registered with the same weight as the GVWR. In order to find your GVWR, you need to examine your vehicle. - On trucks, the GVWR is normally printed inside the door jam, behind the driver's seat, or in the glove box.
- On trailers, you volition ordinarily find the GVWR on the tongue.
In lodge to compute the gross combination weight rating GCWR, only add the GVWR of the truck to the GVWR of the trailer. The full is the GCWR. This is the maximum weight that the manufacturer rates for the vehicles, including the weight of the vehicles, and the maximum load weight. The Application Procedure and Displaying a USDOT Number Regulations require y'all to display a USDOT number whether y'all operate wholly inside New York (intrastate) or across state lines (interstate). Think, even if yous operate more one vehicle, you only need one USDOT number. The number is used to identify your business organisation and is required to exist on each commercial motor vehicle operated. Yous can receive your USDOT number immediately, by registering online with the Federal Motor Carrier Safety Administration'south Unified Registration System . You will need a valid credit carte. There is no charge for an 'Intrastate' number. The menu serves as an electronic signature. NYSDOT can no longer process applications for new USDOT numbers. Updating Your USDOT Number Data Both Federal and New York State regulations require a biennial update of the USDOT number data, based on the terminal two digits of the USDOT number. When the 2d to last digit of your number is even, you must update the information on even years. When the number is odd, you must update on odd years. To determine the calendar month the number information must be updated, expect at the concluding digit. When information technology is 1, January is the update month, two is February, 3 is March, 4 is April, v is May, etc. Example: USDOT 01234567 - the update is required on even years (the second to last number is even), in July (the last number is 7) To brand updates, become to Updating Registration Vehicle Marking The vehicle must be marked on both sides with the legal business organisation name or DBA equally information technology appears on the USDOT number registration. Lettering must be a contrasting color with the background color of your vehicle and be readable from 50 feet (minimum of 2 inches high recommended). Delight annotation that in that location are additional marking requirements for vehicles operating in New York City.  . Delight refer to the post-obit case: ABC Lawn CARE SERVICE
USDOT 123456
ATTENTION: The Section volition no longer exist accepting paper applications for New York Land (NYS) Operating Dominance after Friday, Nov nineteen, 2021. Starting Monday, December half dozen, 2021, applications must be submitted through the Carrier Certification Arrangement using a NY.GOV ID. For those with existing NYS Operating Authority, a notarized Carrier Organisation Access Request Form must be submitted to access existing accounts (Carrier Certification System Access Request Form). Completed, notarized forms must be mailed to: New York State Department of Transportation l Wolf Road, POD 5-three Albany, New York 12232 Household Goods Moving Authority The New York Land Section of Transportation is responsible for the licensing, condom and insurance of motor carriers for hire operating within the state. In addition, the Department oversees the rates and services of household goods movers providing residential moving services. Starting a moving visitor is an expensive proffer. Our experience shows that three out of every five applicants leave of business within their start year. Therefore, it is in your best involvement and highly recommended that you lot do your homework to observe out what your showtime-upwardly costs will exist prior to applying for say-so. You lot will be required to maintain minimum levels of liability, cargo, and workers' compensation insurance at all times. Other business organisation expenses volition include advertising, labor, fuel, telephone and vehicle costs. You may desire to contact the Modest Business Administration or similar organization to aid you lot with formulating a business plan. Awarding information (Household goods) Y'all are required to operate under a business name that is Substantially Different than any other moving company'due south name that currently operates inside the surface area yous are applying for. To avoid duplicity, and a potential filibuster in the processing of your awarding, give us a call to determine if the proper name is currently beingness used. Call or email Mariko Holloman at (518) 485-5825 with your pick(s) prior to submitting your awarding. The filing of an application confers no rights upon the applicant to operate. Operations that are started earlier a document is issued and before a carrier has complied with applicable requirements may event in the denial of the application and the imposition of civil and/or criminal penalties. File an application by visiting the Carrier Certification Arrangement. Each question must exist answered completely or "not applicable" should be entered in response to an inquiry. Failure to completely answer all questions may subject the awarding to rejection or delay. This application may exist prepared by the applicant's principals or past a duly authorized representative; however, information technology must exist verified by ane of the applicant's principals. If you have any questions relating to your application contact Mariko Holloman at (518) 485-5825. Applications non meeting the standards set up forth below will most likely be denied. Please Note: By law, all applications for household appurtenances authority must be published in the Department's Weekly Bulletin for a period of 30 days. A Probationary Certificate cannot be granted until the expiration of this 30-day protestation period and all compliance requirements have been met. - Standards (Household goods)
The applicant, principal or key employee of the applicant must submit bear witness (W-2s or 1099's) of at to the lowest degree ii years' feel with a household goods carrier regulated past the New York State Department of Transportation, U.S. Department of Transportation (formerly Interstate Commerce Commission) or other State regulatory agency and noesis of tariffs, rules and regulations, sales and estimating, claims and customer service and packing, loading and transportation of household appurtenances. The applicant must operate a bona fide place of business in New York Land. Bona fide place of business is defined as a location where records of the carrier are maintained, where shippers can conduct business with the applicant, and where Department representatives can inspect the carrier's records and meet with the carrier or its principals. This location must be operational during regular business hours, Mon through Friday. The applicant must meet specific experience requirements and run into certain financial requirements. In addition, the applicant's principals or key employees prior action every bit or with a regulated or unregulated carrier, outstanding judgments, Notices of Violation and complaints will be considered in determining the applicant'southward fettle, willingness and power to comply with the transportation Law, rules, regulations and orders of the Commissioner. Other business and transportation experience may also be considered in determining an applicant's fitness. Applicant must nowadays show of sufficient avails to begin operations. These assets should include equipment suitable for the transportation of household goods and sufficient cash to come across start-upwardly costs. If the applicant does not own appropriate equipment, boosted greenbacks assets must be available to purchase or lease such equipment. If you have questions, contact Mariko Holloman at (518) 485-5825.
- Compliance (Household goods)
Compliance requirements earlier issuance of a probationary certificate as a household goods mover: - Tariff - A tariff must exist filed with New York State Department of Transportation with all rates shown for moving services performed by a mover nether its authorization. If you take questions, contact Mariko Holloman at (518) 485-5825. Tariff Compliance Requirements with a fillable form.
- Evidence of Insurance
- Liability, Grade E - Applicant must file and maintain in effect evidence of liability insurance, which is labeled "Form E." This course must be filed by the insurance company in the exact name as shown on the approval or grant of authority.
- Cargo, Form H - Applicant must file and maintain in upshot evidence of cargo insurance, which is labeled "Course H." This form must be filed by the insurance company in the exact name as shown on the approval or grant of dominance.
If you have questions on insurance, contactMarisha Glamore at (518) 457-1049.
- The New York Land Workers' Compensation Police requires that before authority to operate as a mover is issued, an applicant must file and maintain on file, proof that they have complied with Workers' Bounty Insurance and Disability Benefits Insurance. The following forms are the merely forms the Department of Transportation will accept:
Workers' Compensation Insurance - Form C-105.ii -- obtained from a private NYS licensed insurance company.
- Class U-26.3 -- obtained from the New York Country Insurance Fund.
- SI-12* -- status as self insured.
- One thousand-SI-12* -- Status every bit a member of grouping self-insurance.
Disability Benefits Insurance - Course DB-120.1 -- obtained from a private NYS licensed insurance company.
- Form DB-120.ane -- obtained from the New York Country Insurance Fund.
- Form DB-155* -- status as self-insured.
* These forms are obtained from the Workers' Compensation Board's Self Insurance Office (518) 402-0247. Note: All insurance filings must come from an insurance company authorized by the New York State Insurance Department to write such coverage in the State of New York. If you have questions on Workers' Compensation Insurance or Disability Benefits Insurance, contactMarisha Glamore at (518) 457-1049. - Vehicle Identification - Each vehicle operating solely under New York intrastate household appurtenances authorization must carry a New York Intrastate Vehicle Identification Receipt. The fee per vehicle operated is $10.00. An application for the receipts may be obtained by:
- Download application
- Call (518) 457-6512 to take ane sent to you.
- If your visitor besides operates "state to country" (interstate), instead of the Vehicle Identification Fee, your company must register with the Unified Carrier Registration and pay the advisable fees. You lot can register online at www.ucr.gov.
- Sample Adequate Moving Documents - Each bidder canonical for household goods authority must file with the Department acceptable movers documents for all types of moves as indicated in their tariff filed with the Section; i.e., hourly, bounden judge, weight distance, cubic feet, etc.
- Advertising (Household goods)
No common carrier of household goods nor any officer, agent, employee or representative thereof, shall advertise by any means, solicit or otherwise hold itself out to the public to perform or really perform the transportation of household goods authorized past its certificate of public convenience and necessity, in whatever name other than that in which the carrier's operating authority is held. The carrier's address and the number of the certificate of public convenience and necessity issued to the carrier by the Commissioner of Transportation shall be included in all advertising. No common carrier of household goods nor any officer, agent, employee or representative thereof shall display, distribute or publish advertizing or whatsoever other textile which represents that the carrier is offer or will offer any rates, charges or services or volition commit any act prohibited by statue or the rules and regulations of the commissioner. No common carrier of household appurtenances or whatever officer, agency, employee or representative thereof shall advertise or represent to the public that 'all loads are insured' or like wording. No common carrier of household appurtenances shall act as agent for whatever other such common carrier in the solicitation or transportation of shipments of household goods between points which such agent is authorized to serve and for which information technology shall have established rates different from those of its principal. Each carrier of household goods shall give to every prospective shipper, when arrangements for transportation are made at a face-to-face coming together, a copy of 'Summary of Data for Shippers of Household Appurtenances' in the form prescribed by the commissioner. If no personal interview is had with a prospective shipper, and the fourth dimension for pickup is more than 24 hours from the time the arrangements for transportation were agreed upon, a carrier shall cause such summary to be delivered to the shipper prior to the pickup. Whenever a carrier has furnished a summary to the shipper, an advisable annotation shall be fabricated on the bill of lading. If you accept any questions nearly advertizement contact Mariko Holloman at (518) 485-5825.
- Probationary Document (Household goods)
- A probationary certificate to operate as a common carrier of household goods past motor vehicle may exist issued by the commissioner to a qualified applicant after public notice and with or without hearing. The application shall contain such information equally the commissioner past regulation shall prescribe. A probationary certificate shall:
- create no presumption that a corresponding permanent certificate will be granted;
- confer no proprietary or property rights in the employ of the highways;
- be granted for a menses not to exceed one year, which may be renewed for an boosted one twelvemonth period by the Commissioner; and
- exist subject to whatsoever conditions accounted appropriate past the Commissioner to be in the public involvement.
- The Commissioner shall upshot a probationary document to a person authorizing that person to provide transportation of household goods past motor vehicle if the Commissioner finds that the applicant is fit, willing and able to provide the transportation authorized past the probationary certificate and to comply with this chapter and the regulations of the commissioner. Unless an applicant proposes to provide service in a more limited geographic area, a probationary certificate issued pursuant to this section volition entitle the holder thereof to provide service as a common carrier of household goods between all points within a base of operations region which shall consist of each county wherein the applicant maintains a bona fide place of concern and all bordering counties; and, between all points within the base region, as described above, on the one hand, and, on the other, all points in the Country. For the purposes of this section, the counties of Bronx, Kings, New York, Queens and Richmond shall be considered as one county.
- Probationary certificates may exist revoked, renewed or converted into a permanent certificate by the Commissioner with or without hearing when the Commissioner deems it in the public interest to exercise so.
- Protests to applications for a probationary certificate will be limited to prove on the applicant's fitness to provide service.
- A probationary certificate may not be assigned, transferred or leased in any manner.
If you accept any questions, contact Mariko Holloman at (518) 485-5825.
- Permanent Certificate (Household Goods)
- A permanent certificate to operate equally a common carrier of household appurtenances by motor vehicle may be issued past the Commissioner later notice and with or without hearing to a carrier which has held a probationary certificate for at least half dozen months if the Commissioner determines that the holder is fit, willing and able to hold a permanent document.
- In determining whether to grant or deny a permanent certificate, the Commissioner shall consider the carrier'southward bodily operating feel while holding a probationary certificate and the manner in which that carrier has conducted itself with the public. Protests to the grant of a permanent certificate shall be limited to show on the carrier's fitness to provide service.
- Unless an bidder proposes to provide service in a more limited geographic area, a permanent certificate will entitle the holder thereof to provide service as a common carrier of household goods by motor vehicle between all points within a base region which shall consist of each canton wherein the bidder maintains a bona fide place of business and all adjoining counties; and, betwixt all points within the base region, equally described to a higher place, on the ane hand, and, on the other, all points in the Land. For the purposes of this section, the counties of Bronx, Kings, New York, Queens and Richmond shall be considered as 1 canton.
- A permanent certificate to operate as a common carrier of household goods by motor vehicle in a broader geographic surface area than specified in subdivision 3 of this section may be issued by the Commissioner later on public discover and with or without hearing if the Commissioner finds that:
- the bidder is fit, willing and able to provide the transportation to exist authorized by the certificate and to comply with this chapter and the regulations of the Commissioner; and
- that the service proposed will exist required past the present or future public convenience and necessity.
- Persons belongings a permanent certificate will be subject to a standing requirement of being fit, willing and able and if, after notice and hearing, the commissioner finds that any person holding a permanent certificate under this article is willfully failing to comply with the continuing fit, willing and able requirement the Commissioner may suspend or revoke the permanent certificate in whole or in part.
- Permanent certificates shall not confer whatsoever proprietary or holding rights in the use of the highways.
The Movers Guide to Transporting Household Goods in NYS
If you lot have any questions, contact Mariko Holloman at (518) 485-5825. |
ATTENTION: The Department volition no longer be accepting newspaper applications for New York State (NYS) Operating Authority after Friday, November 19, 2021. Starting Monday, December half-dozen, 2021, applications must exist submitted through the Carrier Certification System using a NY.GOV ID. For those with existing NYS Operating Authority,a notarized Carrier Certification Organization Access Asking Course must be submitted to access existing accounts (Carrier Certification Organisation Access Request Course ) . Completed, notarized forms must be mailed to: New York Country Department of Transportation
l Wolf Route, POD five-3
Albany, New York 12232 Property Say-so The post-obit sections provide information on how to obtain authority. If you have additional questions or need guidance, contacts have been provided. File an awarding by visiting this the Carrier Certification Organisation. The filing of an application does not allow a carrier to operate. Operations that are started before dominance is granted and before a carrier has met with the Department's compliance requirements may result in the deprival of the application and the imposition of ceremonious and/or criminal penalties. All questions must be answered completely or 'not applicable' entered in response and whatsoever requested paperwork must be attached. Failure to completely answer all questions or any missing paperwork may cause the application to be rejected or crusade a delay in processing. The awarding may exist prepared by the applicant'southward principal or past a duly authorized representative; even so, information technology must be verified by i of the applicant's principals. If you have any questions relating to your awarding, call (518) 457-6512. Applications not coming together the standards set up forth herein will most probable exist denied. - Potency-Property, Except Household Goods
Authorization to operate every bit a carrier of Property, except Household Goods, may be issued afterward detect and with or without a hearing to a carrier if it is determined that the carrier is fit, willing and able to hold authority and there are no valid safety protests. The application for authority is posted in the Section'southward Weekly Bulletin of Motor Carrier Applications, and held for 30 days to allow protests on prophylactic issues but. The applicant is sent a compliance acknowledgement detect. If in that location are no valid prophylactic protests and the applicant has completed the necessary compliance, the potency will be issued at the end of the 30-day protest period. The bidder is given 90 days to consummate the compliance requirements. Carriers holding say-so will exist discipline to the continuing requirement of being fit, willing and able to operate. If the carrier fails to maintain this requirement, the Department may suspend or revoke the authority in whole or in role. Potency to transport property, except household appurtenances shall not confer whatsoever proprietary or property rights in the apply of the Throughway system. If you accept any questions, please phone call or electronic mail Kimberly Reynolds at (518) 485-2421. Compliance - Belongings, Except Household Goods Compliance requirements for issuance of authorisation as a property, except household appurtenances are: - Evidence of Insurance
Liability Insurance (Form Due east) - The applicant must file and maintain in effect show of liability insurance, which is labeled 'Grade E.' This grade must be filed by the insurance visitor in the exact name as shown on the approval or grant of authority. If you take any questions, please phone call or email Marisha Glamore at (518) 457-1049. - The NYS Workers' Compensation Law requires that before authorisation to operate as a holding carrier is issued, an applicant must file, and maintain on file, proof that they have complied with Workers' Compensation Insurance and Inability Benefits Insurance. The post-obit forms are the only forms the Department of Transportation will accept:
Workers' Compensation Insurance: - Form C-105.two - obtained from a private NYS licensed insurance carrier.
- Form U-26.3 - obtained from the NYS Insurance Fund.
- Course SI-12* - condition as self-insured.
- Form G-SI-12* - status every bit a member of group self-insurance.
- Form CE-200 - Certificate of Testament of Exemption from Workers' Compensation. The application can exist completed on-line for aforementioned mean solar day certification on the New York Land Workers' Compensation Lath'due south web site.
Inability Benefits Insurance - Course DB-120.ane - obtained from a private NYS licensed insurance carrier and/or the NYS Insurance Fund.
- Class DB-155* - Condition as self-insured.
- Course CE-200 - Document of Attestation of Exemption from Workers' Compensation and/or Disability Benefits Coverage. The awarding can exist completed on-line for aforementioned day certification on the New York Land Workers' Compensation Board'southward web site.
If you lot have any questions, please call or e-mailMarisha Glamore at (518) 457-1049.
* These forms are obtained from the Workers' Bounty Lath's Self Insurance Role (518) 402-0247. Notation: All insurance filings must come from an insurance company authorized by the New York Country Insurance Department to write such coverage in the Country of New York. - Vehicle Identification
Each vehicle operating solely nether intrastate property dominance must carry a New York Country Intrastate Vehicle Identification Receipt. The fee per vehicle operated is $10.00, and is renewed on a yearly basis. The application for receipts may be obtained by: - Downloading the application
- Calling (518) 457-6512 and requesting the awarding be sent to you.
- Unified Carrier Registration
- If your company also operates "state to state" (interstate), instead of the Vehicle Identification Fee, your visitor must register with the Unified Carrier Registration and pay the advisable fees. Y'all can register at www.ucr.gov.
- USDOT Number
All property carriers applying for intrastate operating authority must accept a USDOT number. You can receive your USDOT number by registering online with the Federal Motor Carrier Safety Administration's Unified Registration System . You will need a valid credit card. There is no charge for an 'Intrastate' number. The menu serves as an electronic signature. - Certificate (Holding, except Household Appurtenances)
If you take whatsoever questions, delight telephone call or electronic mailKimberly Reynolds at (518) 485-2421. -
Say-so to operate as a carrier of property, except household goods, past motor vehicle, may be issued by the commissioner, after notice and with or without hearing, to a carrier if the commissioner determines that the holder is fit, willing, and able to concord authority and in that location are no valid rubber protests. -
The application for authority is posted in the Department's Weekly Message. Protests may simply be filed on prophylactic matters and must be filed within 30 days of the engagement of posting in the Weekly Bulletin. If no valid safety protests are submitted and the carrier has filed the required compliance requirements, the certificate volition be issued inside five days (assuming that the 30-day period for publication in the Weekly Message has expired). -
Persons property authority will be subject to a standing requirement of being fit, willing and able, and if, after detect and hearing, the Commissioner finds that any person holding authority is willfully failing to comply with the continuing fit, willing and able requirement, the Commissioner may suspend or revoke the authorization in whole or in part. - Authorisation to transport property shall not confer any proprietary or holding rights in the employ of the highways.
If you take any questions, please call or email Kimberly Reynolds at (518) 485-2421.
International Registration Plan (IRP) What Is IRP Apportioned Registration? The International registration Program was adopted for the registration of commercial motor vehicles engaged in interstate operations and to promote and encourage the fullest possible use of the highway organisation by authorizing the apportioned registration of fleets of motor vehicles and the recognition of apportioned registered vehicles in other jurisdictions, thus contributing to the economic and social evolution and growth of the jurisdictions. The term 'apportioned' means basically what it says. Under the IRP, the registration fee paid past the registrant is determined by the percentage of miles traveled in each state. The registrant reports the mileage for each country to the base land on the required application, and the base land calculates the fees due and collects the fees for each state. The base state then distributes the monies to the advisable states. Under the IRP, the interstate operator is required to file an application with the state in which the operator is based. The base state problems a base IRP Apportioned Registration license plate and IRP cab bill of fare. The IRP plate and cab card are the only registration identification or credentials required to qualify the operator to operate interstate &/or intrastate in member jurisdictions the operator has applied for, providing the operator has the proper Operating Authorisation and Fuel Permits. IRP Apportioned Registration does not exempt the registrant from other requirements such every bit fuel licenses, fuel permits or operating dominance. Who Must IRP Apportion Register? Any operator operating or intending to operate one or more approtionable vehicle(s) into or through two or more than of the member jurisdictions must be IRP registered or buy Trip Permits for each jurisdiction. 'Apportionable Vehicle' means whatsoever vehicle, except recreational vehicles, vehicles displaying restricted plates, city pick up and commitment vehicles, buses used in transportation of chartered parties, and government-owned vehicles, used or intended for apply in ii or more member jurisdictions that allocate or proportionally register vehicles and is used for the transportation of persons for hire or designed, used or maintained primarily for the transportation of property and: - Is a power unit of measurement having two or more axles and a gross vehicle weight in excess of 26,000 pounds; or
- Is a ability unit having three or more axles, regardless of weight; or
- Is used in combination, when the weight of such combination exceeds 26,000 pounds gross vehicle weight.
For more data visit the New York State Ane Terminate Credentialing and Registration Spider web site (OSCAR ).
International Fuel Tax Agreement (IFTA) The IFTA license is required for interstate carriers (for hire & individual) with a gross registered weight exceeding 26,000 lbs. or vehicles with 3 or more axles regardless of weight to report fuel use tax. The program is administered past the New York State Department of Tax and Finance. For more than data visit the One Stop Credentialing and Registration Spider web site (OSCAR ), or the New York Country Department of Taxation and Finance .
Highway Use Tax (HUT) New York State imposes a truck mileage tax on motor carriers operating certain motor vehicles on New York State public highways. The truck mileage tax is not imposed on travel on the portions of the New York Country Throughway for which a toll is charged. The truck mileage taxation is a weight-distance taxation, computed based on mileage traveled by a motor vehicles on New York Country public highways at a rate adamant by the weight of the vehicle. For more information visit the One Stop Credentialing and Registration Web site (OSCAR ), or the New York State Department of Taxation and Finance . |  | |
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